USA TRACK & FIELD ARIZONA, INC.

BY-LAWS

THE BYLAWS OF USATF ARIZONA ASSOCIATION, INC.
(A NOT FOR PROFIT ORGANIZATION)

March 30, 2019

General Purpose: Using the Articles of Incorporation of this Association as the source document; these bylaws are to define in more detail the day-to-day functional operation of the Arizona USATF Association.

ARTICLE 1
NAME
The name of the non-profit organization shall be USA Track & Field Arizona, Inc. The acronym "USATF/AZ" shall be used for the purpose of brevity or for use in a logotype.

ARTICLE 2
DEFINITIONS As used in these by-laws the term:
1) "USATF" means USA TRACK & FIELD, INC.
2) "Amateur athlete" means any athlete who meets the eligibility standards established by the USATF for the sport of Athletics;
3) "Amateur athletic competition" means a contest, game, meet, match, tournament, or other event in which the amateur athletes compete;
4) "Amateur sports organization" means a not-for-profit corporation, club, federation, union, association, or other group organized in the United States which sponsors or arranges any amateur athletic competition;
5) "International amateur athletic competition" means any amateur athletic competition involving athletes from two or more countries;
6) "Sanction" means a certificate of approval issued by authority of this Association;
7) "Athletics" means inclusively, track and field, long distance running, cross country running, road running, and race walking and any other sport discipline recognized by the IAAF;
8) "IAAF" means International Amateur Athletic Federation;
9) "IOC" means International Olympic Committee;
10) "USOC" means United States Olympic Committee;
11) "Active athlete" means any individual who is actively engaged in amateur athletic competition in the sport of Athletics or who has represented the United States in international amateur athletic competition held under IAAF jurisdiction in the sport of Athletics within the preceding ten years;
12) "NCAA" means National Collegiate Athletic Association;
13) "Association" means the organization that administers a geographically defined area (i.e. the Arizona Association of USATF).
14) "RRCA" means Road Runners Club of America;
15) "NAIA" means National Association of Intercollegiate Athletics;
16) "NJCAA" means National Junior Collegiate Athletic Association;
17) "NFSHA" means National Federation of State High School Associations;
18) "AIAW" means Association for Intercollegiate Athletics for Women; dra version. vong of updated 
19) "Armed Forces" means the United States Army, United States Navy, United States Air Force, and the United States Marine Corps;
20) "TFA/USA" means the Track & Field Association/United States of America;
21) "Board" means the Executive Board of USATF/AZ.

 
ARTICLE 3
PURPOSE OBJECTIVES
The purpose of USATF/AZ is to act as the governing body for the sport of Athletics in the State of
Arizona. In connection with such purposes, USATF/AZ shall:
 
1) Develop interest and participation throughout Arizona and be responsible to the persons and
amateur sports organizations active in the sport of Athletics;
2) Minimize, through coordination with other sports organizations; conflicts in the scheduling of all
practices and competitions in the sport of Athletics;
3) Keep amateur athletes active in the sport of Athletics informed of policy matters and reasonably
reflect the views of such athletes in the policy decisions of the USATF/AZ;
4) Sanction amateur athletic competition in Athletics in accordance with the provisions of these
by-laws, and those of USATF;
5) Provide for participation by amateur athletes in amateur athletic competition in the sport of
Athletics, in accordance with the provisions of these bylaws and those of USATF;
6) Provide equitable support and encouragement for participation by women in the sport of
Athletics;
7) Encourage and support amateur athletic sports programs in the sport of Athletics for the
Disabled individuals;
8) Provide and coordinate technical information on physical training, equipment design, coaching,
and performance analysis in the sport of Athletics;
9) Encourage and support research, development, and dissemination of information in the areas of
sports medicine and sports safety in the sport of Athletics; and
10) Encourage open competition between amateur athletes with other athletes, to the extent
permitted by the lAAF.
11) Perform all other duties necessary for the administration of Athletics in the State of Arizona and
to achieve this corporation’s purpose.
 
ARTICLE 4
AUTHORITY OF THIS ASSOCIATION
This Association shall be the governing body for the sport of Athletics in Arizona and shall exercise
the following powers:
1) Establish State goals and encourage the attainment of those goals in the sport of Athletics;
2) Serve as the coordinating body for amateur athletic activity in the sport of Athletics in Arizona;
3) Conduct amateur athletic competition in the sport of Athletics, including Association
championships, and establish procedures for the determination of eligibility standards for
participation in such competitions, except for restricted competition.
4) Represent the State of Arizona in USA Track and Field, Inc.
5) Any sports organization which conducts Athletics competition, participation in which is restricted
to a specific class of eligible athletes (such as high school students, college students, members
of the Armed Forces, or similar groups or categories, shall have exclusive jurisdiction over such
competition.)
USATF/AZ shall be autonomous in its governance of the sport of Athletics, in that it independently
shall determine and control all matters central to such governance, shall not delegate such
determination and control, and shall be free from outside restraint. This provision shall not be
construed as preventing USATF/AZ from contracting with third parties for administrative assistance
and support in connection with its stated purpose.
 
ARTICLE 5
CONSTITUENCY (MEMBERSHIP) OF THIS ASSOCIATION
1) The basic constituency of USATF/AZ shall consist of the geographic area of Arizona, must be in
good standing, and membership is open (1) to
a) Any amateur athlete, Athlete member, a person who is a registered member of USATF
or any constituent organization.
b) Coach, Any active coach of one or many athletes of any age in Athletics
c) Trainer, Any certified athletic trainer providing support to athletes
d) Manager, Any USATF recognized Manager of an active athlete
e) Administrator, Any event or organizational administrator in Athletics Competition, Association
or member club
f) Official , Any USATF, High School or other recognized certified official.
g) Member clubs, organizations registered with USATF, based in Arizona interested in the sport
of Athletics.
h) or other individual residing with the geographic area of this Association and active or
interested in the sport of Athletics,
(a) any bona fide amateur sports organization organized within the geographic area of this
Association which regularly sponsors or arranges programs or competitions in the sport of
Athletics. or other individual residing with the geographic area of this Association and active
or interested in the sport of Athletics. and (2) to
2) The constituency of USATF/AZ shall also consist of those amateur sports organizations which
conduct, in the sport of Athletics, on a level of proficiency appropriate for the selection of
amateur athletes to represent the United States in international amateur athletic competition, a
national program or regular national amateur athletic competition, and have the managerial and
financial capability of holding a championship.
3) Any constituent member/membership of the USATF/AZ not it good standing will not be able to
participate in any events, competition, recognized as a club, coach, trainer, athlete, administrator,
official, etc within the Arizona Association.
 
ARTICLE 6
DELEGATES AND THEIR SELECTION TO MEETINGS OF USATF/AZ
The following persons shall be entitled to participate, as voting delegates, at each annual or special
meeting of USATF/AZ. provided however, that all delegates must be current USATF members.
1) One delegate from each club duly registered within the stated geographic boundaries; the
chairman from each of the standing sport committees active within the stated geographic
boundaries; the elected officers of USATF/AZ; and at least two delegates whose vocation
includes the administration or coaching of school/college community. Athletics Active athlete
delegates shall be in accordance with the percentages set forth in Article 7, paragraph (b2) of the
by-laws of USATF.
2) At-large delegates to be named from each amateur sports organization referred to in Article 5(b)
and recognized by USATF/AZ, to include but not be limited to NCAA, AIAW, NJCAA, NAIA,
NFSHSA; and a representative from each of those organizations referred to in Article 6(c) of the
by-laws of the USATF.
 
ARTICLE 7
MEETINGS OF USATF/AZ
1) The annual meeting of USATF/AZ shall be held in the last quarter of each year, at such date,
time and place as may be fixed by USATF/AZ, upon recommendation from its Executive Board,
and announced by requisite notice of such meeting Special meetings of USATF/AZ shall be held
upon call by the Executive Board. The Executive Secretary shall give each certified delegate,
and each of the organizations or individuals referred to in Articles 6(a) and (b), at least three
weeks written notice or electronic notice of all meetings of USATF/AZ, such notice to specify 1
the time and place of the meeting and (in the case of special meetings) the purpose of the
meeting. (a) Order of Business At meetings of USATF/AZ the following is the order of business
(1) roll call of delegates; (2) reading of minutes of preceding meeting; (3) Treasurer's report; (4)
report of officers and committees; (5) unfinished business; (6) action on proposed amendments;
(7) new business; (8) installation of officers (at annual meeting, even-numbered years); and (9)
adjournment.
2) Rules of Order: Questions of order shall be decided by the chair in accordance with ROBERT'S
RULES OF ORDER (NEWLY REVISED), unless otherwise provided in these by-laws. Decisions
by the chair may be appealed to USATF/AZ. The President may designate a qualified
Parliamentarian for all meetings of USATF/AZ.
 
ARTICLE 8
VOTING IN USATF/AZ
Each delegate shall have one vote. There shall be no voting by proxy. No delegate may act as a
delegate in more than one capacity. Except as otherwise provided in these by-laws, all matters shall
be decided by majority vote of those present and voting. There are 5 constituencies entitled to vote,
and the percentages are Active Athletes 20%, Officials 10%, Elected Officers 10%, Coach’s 10%,
organizational members 50% as established in USATF National Regulation 15 B 4 d. All voters must
be a minimum of 18 years old on the day of the election
Upon majority vote at a duly convened meeting, USATF/AZ may authorize the conduct of a vote
through the distribution and/or collection of ballots using the mail facilities of the U.S. Postal Service,
electronic means or any other service that may be authorized; the full procedure and subject matter
for vote to be set forth in the authorizing resolution.
No such mail vote shall be authorized to effect an amendment to these by-laws.
 
ARTICLE 9
OFFICERS
1) The officers of USATF/AZ shall be President, Executive Vice-President, two Vice-Presidents,
Treasurer and Secretary.: all to be elected in the year following the Summer Olympic Games by
and from delegates of USATF/AZ. Further, at the discretion of the Executive Board of this Association, the office of Treasurer and the position of Membership Chairman shall be served by
the same individual. There shall be no order of succession to any office. Election of officers shall
be by secret written ballot. In the event an officer resigns or is unable to serve; the Executive
Board shall name a successor for the unexpired portion of his or her term.
2) At least sixty (60) days prior to the annual meeting of USATF/AZ, in even-numbered years, the
President shall appoint a Nominating Committee of five persons at least one of whom shall be an
active athlete, to make nominations for the various officers of, USATF/AZ. No member of the
Nominating Committee shall be eligible for election to office in USATF/AZ at the meeting for
which he serves as a member of the committee. The report of such committee shall be
distributed with the Secretary's notice of meeting of USATF/AZ. Nominations, in addition to those
of the committee, may be made from the floor of the meeting.
 
ARTICLE 10
DUTIES OF THE OFFICERS
The officers shall perform the following duties and any other duties prescribed by these by-laws,
USATF/AZ, or the Executive Boards
1) PRESIDENT . The President shall preside at all meetings of USATF/AZ and shall be an ex officio
member of all committees. Subject to the direction of the Executive Board of the USATF/AZ, the
President shall manage and supervise the affairs of the USATF/AZ.
2) VICE PRESIDENTS . The Vice Presidents shall perform such duties as shall be assigned to
them.
3) TREASURER . The Treasurer shall (1) keep or shall cause to be kept a correct and complete
record of account, showing accurately at all times the financial condition of USATF/AZ. (2) have
charge and custody of, and be responsible for, all funds, notes, securities, and other valuables
which may from time to time come into the possession of USATF/AZ (3) deposit, or cause to be
deposited, all funds of USATF/AZ with such depositories as the Executive Board shall designate.
4) SECRETARY . The Secretary shall keep or shall cause to be kept all records of USATF/AZ, and
all minutes of meetings of USATF/AZ and the Executive Board, and in general shall perform all
duties pertaining to the office of Secretary.
5) There shall be no order of succession to any office; Election of officers shall be by secret written
ballot. In the event an officer resigns or is unable to serve; the Executive Board shall name a
successor for the unexpired portion of his or her term.
6) Any officer of USATF/AZ may be removed for good cause by a two-thirds vote of those delegates
of USATF/AZ present and voting at an annual meeting or special meeting called for this purpose;
and provided the requisite notice for such meeting (see Article 9) shall properly set forth the
removal vote on its agenda.
 
ARTICLE 11
BOARD OF DIRECTORS
1) The Board of Directors (the "Board") shall be composed as follows: The officers of USATF/AZ;
the chairman of any Standing Sport Committee engaged in a duly active program; the chairmen
of any Standing Administrative and Standing Operations Committee of USATF/AZ; one
representative each from the amateur sports organizations referred to in Article 5(b) above; five
at-large members to be elected from and by USATF/AZ membership; and that number of active
athletes, to be elected from and by the active athletes' delegates to USATF/AZ, which shall be at
least 20% of the total authorized number of members of the Executive Board. The President of
USATF/AZ shall serve as chairman of the Board. The Executive Secretary shall serve as
secretary of the Board.
2) No person shall be entitled to sit on the Board for more than eight consecutive years, provided
that this provision shall be waived to the extent necessary to permit an individual to serve on the
Board during the period that he or she is an elected officer of USATF/AZ.
3) The Board shall manage and supervise the affairs of USATF/AZ. It shall hold its annual
organization meeting immediately following the close of the annual meeting of USATF/AZ, and
may hold at least one special meeting during each year on call by the President if deemed
necessary. Additional special meetings may be called by the President or upon the written
request of any five (5) members of USATF/AZ. Written or electronic notice of any meeting of the
Board shall be given by the Executive Secretary at least three weeks in advance, and shall
specify the date, time and place of the meeting, using the mail facilities of the U.S. Postal
Service, electronic means or any other service that may be authorized to each Board member.
4) A quorum for meetings of the Board shall consist of forty percent of the members of the Board.
Except as otherwise provided herein, all matters shall be decided by majority vote of those
present and voting. There shall be no voting by proxy. Upon majority vote at a duly convened
meeting, the Board may authorize the conduct of a vote through the distribution and/or collection
of ballots using the mail facilities of the U.S. Postal Service or any other service that may be
authorized; the full procedure and subject matter for vote to be set forth in the authorizing
resolution.
5) Unless otherwise directed by the Board, the President or another officer designated by him or
her and attested by the Executive Secretary shall execute all written contracts on behalf of
USATF/AZ.
6) The Board will appoint the voting delegates to the USATF National meeting in accordance with
Article 7 of the USA Track and Field bylaws.

ARTICLE 12
EXECUTIVE DIRECTOR
In the event if becomes necessary: The chief paid executive of USATF/AZ shall be the Executive
Director, who shall be selected by and shall serve at the direction of the Board, and who shall carry
out the policies of USATF/AZ in accordance with these by-laws. The Executive Director shall:
1) Supervise the paid staff of USATF/AZ, including the appointment of such personnel and
assistants as may be approved by the Board.
2) Supervise the proper handling of correspondence and communications with individuals and
athletic organizations.
3) Ensure that the authorized officers of this Association sign all contracts and other legal
commitments of the Association.
4) Serve as a member of the Board and all committees.
5) Ensure that all commitments of this Association made by him or her are submitted to the
appropriate officers of this Association for review and final approval or rejection prior to
execution.
6) Operate within yearly budget previously approved by the Executive Board. In addition, all major
funding matters and expenditures shall be approved by the Treasurer; and
7) Carry out other responsibilities assigned by the Board from time to time.
8) A complaint against the CEO shall be delivered to the Secretary of USATF/AZ. The secretary
shall cause copies to be delivered within ten (10) days to the President and Counsel to the
Board. All decisions with respect to the resolution of a complaint against the CEO are within the
sole discretion of the Board. All complaints against the CEO shall be acknowledged promptly. A
written response shall be made within thirty (30) days of the resolution of the complaint. Interim
reports shall be made every one-hundred twenty (120) days, pending resolution.
 
ARTICLE 13
COMMITTEES
1) COMMITTEES of USATF/AZ shall be of four types. High Performance Division, Long
Distance Running Division, General Competition Division, Administrative Division:
a) HIGH PERFORMANCE DIVISION:
Men’s Track & Field Sport
Women's Track & Field Sport
Race Walking Sport
Joint Development Group (see below)
b) LONG DISTANCE RUNNING DIVISION:
Type:
Men’s Long Distance Running Sport
Women’s Long Distance Running Sport
Masters Long Distance Running Sport
Joint Development Group (see below
c) JOINT DEVELOPMENTAL GROUP:
Coaching Education Development
Men’s Development
Sports Medicine & Sciences Development
Women’s Development
d) GENERAL COMPETITION DIVISION
Associations Operating
Masters Track & Field Sport
Youth Athletics Sport
e) ADMINISTRATIVE DIVISION
Athlete Advisory Operating
Athletics for the Disabled Operating
Coaching Advisory Operating
Law & Legislation Operating
Member Services Operating
Officials Operating
Records Operating
Rules Operating
2) GENERAL PROVISIONS :
a) Unless provided for otherwise, the term for members of all committees shall be four
(4) years.
b) No election, selection or appointment to a committee shall be effective until the Secretary of
this Association is formally notified of same by the organization or other party entitled to
make same. Vacancies shall be filled by the organization or group entitled to appoint the
committee membership position that is vacant as prescribed in Articles 14 through 17.
c) Each Sport Committee shall hold its annual organizational meeting in conjunction with the
annual meeting of this Association and each Sport Committee shall elect its chairman at
such meeting. Committees shall hold such special meetings as may be called by the
chairman, at his own initiative or that of 20% of the membership of the committee, upon 30
days advance written or electronic notice. The notice of a special meeting shall be in writing;
shall set forth the date, time place and purpose of the meeting; using the mail facilities of the
U.S. Postal Service, electronic means or any other service that may be authorized to each
committee member. A quorum for any Committee meeting shall consist of those present.
d) Each Sport Committee shall hold its annual organizational meeting in conjunction with the
annual meeting of this Association and each Sport Committee shall elect its chairman at
such meeting. Committees shall hold such special meetings as may be called by the
chairman, at his own initiative or that of 20% of the membership of the committee, upon 30
days advance written notice. The notice of a special meeting shall be in writing; shall set
forth the date, time place and purpose of the meeting; and using the mail facilities of the U.S.
Postal Service, electronic means or any other service that may be authorized to each
committee member. A quorum for any Committee meeting shall consist of those present.
e) The duties of all chairmen of Committees shall be as follows: Preside at all meetings of the
committee; ensure that all duties and responsibilities of the committee are properly and
promptly carried out; appoint subcommittees, with the approval of the committee, as may be
necessary to fulfill the duties and responsibilities of the committee; communicate with the
committee members and the Executive Board to keep them fully informed of happenings and
needed decisions to carry out the committee's responsibilities; keep the President and the
Executive Board offices informed on all committee actions and recommendations; and cause
to be kept and promptly forward to all committee members and the Executive Board a copy
of the meeting notices and minutes of all meetings of the committee.
 
ARTICLE 14
SPORT COMMITTEES
1) DUTIES: Each Sport Committee shall:
2) Have jurisdiction over the competitions and championships in the particular sport it controls, and
shall institute, locate, conduct, and manage all such championships.
3) Award competitive and championship events for its discipline.
4) Have the right to reject any entries for competitions (if deemed objectionable) at any competition
or championship, may delegate this right to its subcommittee.
5) Have the right to appoint subcommittees, whose members need not be members of the Sport
Committee, to manage but not conduct the various competitions or championships.
6) Approve officials for championships involving its sport.
7) Upon majority vote of those present, allow the attendance at its meetings of athletic coaches,
officials, or representatives of any group engaged in the sport, allowing such invitees voice but
no vote.
8) Upon approval of the Board, authorize additional members on the committee to ensure proper
representation of Sports Organizations involved in the committee's sport. Any organization that
considers its representation inadequate may appeal to the Board.
9) Promote and develop activities related to its sport.
10) Have the right to establish an Executive Committee to perform its duties between annual
meetings. The constituency of such Executive Committee shall be within the discretion of that
Sport Committee except that, if such committee is established by either the Men's or Women's
Track & Field Committees, at least one-third of that membership therein shall consist of
individuals whose vocation is the administration or coaching of school/college community track
and/or field.
11) MAKE-UP: Each Sport Committee shall be constituted as follows: One member from each
amateur sports organization referred to in Article 6; one member to be named by any amateur
sports organization referred to in Article 6, the program and competitions of which are devoted
primarily to the sport discipline of the particular committee; and that number of active athlete
members (active in the particular discipline of the committee) as called for by the by-laws of
USATF, to be named by that Sport Committee. Each Sports Committee shall, at its annual
organizational meeting (see Article 13(c) (3) elect its chairman.
 
ARTICLE 15
COMPOSITION OF ADMINISTRATIVE AND OPERATIONS COMMITTEES
Unless otherwise provided, each Administrative and Operations Committee shall consist of
maximum of sixteen members, one to be named from each duly active Sport Committee and an
equal number, including the chairman, to be named by the President of USATF/AZ.
 
ARTICLE 16
ADMINISTRATIVE COMMITTEES
1) BUDGET AND AUDIT : duties and responsibilities shall be:
a) At the designated time each year, audit and examine the accounts of the Treasurer for the
preceding fiscal year and report to this Association;
b) Examine the accounts of the Treasurer at any other time as requested by this Association
and report to the Association thereon, and may require the Treasurer to turn over to it all
moneys, accounts, books, papers, vouchers, and records appertaining to his office,
c) Recommend to USATF/AZ penalties to be charged to any organization, club, or individual
not meeting its, his or her financial obligations;
d) Cooperate with the various committees on matters pertaining to the financial well-being of
USATF/AZ;
e) In consultation with the appropriate Sport Committee, recommend to the Association all dues
and fees to be paid to USATF/AZ;
f) Audit, with professional assistance if requested the accounts of USATF/AZ and make annual
reports thereon to the Board.
g) Make-up: The committee shall consist of one representative from each duly active Sport
Committee, three at large members selected by the President, and the Treasurer. The
chairman shall be elected at the annual organizational meeting, each year, by and from the
committee.
2) MEMBERSHIP : duties and responsibilities shall be:
a) Sanction events approved by the appropriate Sport Committee;
b) Register and certify athletes for competition in events sanctioned by USATF/AZ.
c) Take action on all cases involving interpretation or enforcement of any Article of these
by-laws concerning sanctioning or registration matters, including any such matters relating
to two or more members of this Association.
3) LAW AND LEGISLATION : duties and responsibilities shall be:
a) Consider and present in proper form for action all proposed amendments to the by-laws of
USATF/AZ and may make recommendations thereon;
b) Have the authority to propose amendments to the by-laws of USATF/AZ;
c) Make-up: the committee shall have the composition recited in Article 15.
4) SPORTS MEDICINE AND SPORTS SCIENCE : duties and responsibilities shall be:
a) the correlation between health and sports and make such recommendations as deemed
advisable for the conduct of the sport of Athletics; shall conduct Sports Medicine and Sports
Science seminars, and shall determine the Medical Advisory Committee to USATF/AZ;
b) Collect and make arrangements for storing reports from contributing medical personnel
regarding the health care and solutions to health care problems related to the sport of
Athletics;
c) Encourage sports medicine and sports science seminars to be held throughout the State,
for time to time, and act as an advisory body to those interested in conducting sports
medicine and sports science seminars;
d) Prepare a list of medical personnel who are willing to assist the program in any way;
e) Assist and advise Standing Sport Committees in areas of physiology testing, biomechanical
analysis, psychological preparation for competitors, and nutrition;
f) Inventory and evaluate sports medical facilities throughout the State;
g) Provide references for the technical knowledge, understandings, and applications of
sport-related sciences toward improved development in Athletics;
h) Make-up: the committee shall consist of a chairman and two at-large delegates appointed
by the President, and one delegate from each duly active Standing Sport Committee.
5) OFFICIALS : duties and responsibilities shall be:
a) The certifying, training, and general supervision of officials;
b) The monitoring of the overall requirements for the training and certification of officials;
c) The encouragement and development of standard uniform attire to be worn when officiating.
In carrying out its overall responsibility, the committee shall provide forms, examinations, clinic
programs, and other material or know-how. The chairman of the committee shall select a person or
committee who shall be responsible to train, certify, and generally supervise officials under such
rules and procedures consistent with the directives of the National Committee. The committee may
establish (by examination, field experience, clinics, and such other procedures that they may
choose) their overall program administration, including the direct responsibility to certify the
officiating category of "Association Official" to working officials within the Association.
It shall further be the duty of the Committee to:
1) Designate pre-certified officials;
2) Certify Association Officials;
3) Recommend to the National Committee candidates for National and Master Official certification.
4) Make-up: The committee shall have the composition as recited in Article 15.
5) RECORDS: duties and responsibilities shall be:
6) Investigate every performance submitted for record approval, with its recommendations for
approval or rejection;
7) Ensure that all requirements for record approval conform to the requirements of the IAAF with
respect to application for and approval of World Records in such sport;
8) Ensure all applications for records are submitted on the official Record Application form and
contain all pertinent information called for on the form.
9) Make sure that any organization hosting a competition has the proper forms, that the forms are
properly completed and forwarded to the National Records Chairman without delay.
10) Ensure that all meetings in sports in which records of time, distance, or height are maintained,
that there is an official called a Records Clerk present, whose responsibilities shall be to (a)
ensure that insofar as can be controlled, record conditions are met and (b) that record
applications are promptly prepared and submitted.
11) Make-up; shall be as recited in Article 15.
12) ATHLETES ADVISORY : duties and responsibilities shall be:
13) Serve as a source of reference, opinion, and advice to the President, Secretary and Executive
Board with regard to current or contemplated policies of this Association and in all matters
relating to athletes and athletes’ rights;
14) Make-up: this committee shall be appointed by the President with the assistance of the
Executive Board at the annual meeting following the summer olimpics, Two (2) - active athletes
(male and female) and three additional at-large athletes, active or inactive;
15) This committee shall elect its chairman, after being appointed by the President with the
assistance of the Executive Board.
 
ARTICLE 17
OPERATIONS COMMITTEES
Shall include but shall not be limited to the following stated committees. Any committee not
specifically named herein shall be known to be named if required as per Article 17 of the by-laws of
USATF.
1) Development Committee: duties and responsibilities shall be:
2) Investigate, stimulate, plan, and promulgate programs on a broad basis to provide overall
development (a) training and competitive facilities, (b) equipment and supplies, (c) coaching
methods, (d) athletic skills;
3) Perform the above activities within the parameters necessary to develop the maximum number
of involved athletes from the base level of novice to the highest proficiency of world-class
performers.
4) Make-up: shall be as follows: one male and one female representative from each duly active
sports committee; at large members who shall be the past chairman of this committee; one
representative from Sports Medicine and Sports Science; four active athletes elected by the
athlete representatives of this Association, at least one of which shall represent Men's Track &
Field, Women's Track & Field, Race Walking and Long-Distance Running.
The Chairman of this Committee, with the approval of the President, shall have the authority to
appoint additional members necessary to carry out the responsibilities of this committee.
1) Rules Committee: duties and responsibilities shall be:
2) Ensure that adequate technical rules and standards of procedure of competition are developed
and that the requirements of the appropriate rules are complied with during competition-,
3) To accomplish the above, initiate proposed amendments to the rules of competition and present
them along with the committee's recommendations to the Association at its annual meeting for its
approval;
4) Interpret the rules of competition;
5) Make-up: this committee shall consist of a chairman selected by the President and one
representative from each of the duly active Sports Committees; one representative each
selected from the Officials and Records Committees, three athlete representatives elected by
and from the athlete representatives of this Association.
 
ARTICLE 18
INTERNAL GRIEVANCE PROCEDURE
1) Any member of this Association, parent or guardian of a member may file a written grievance
with the Secretary pertaining to any matter within the cognizance of this Association and/or
alleging a violation of any provision of these by-laws.
2) Any grievance or complaint shall be signed under oath and shall allege with particularity the
nature of the grievance and/or each claimed violation of the aforementioned documents by
reference to specific sections thereof, stating in concise language how, when and where the
alleged violation occurred. The factual allegations shall be set forth in numbered paragraphs,
each paragraph containing a single factual allegation.
3) Upon receipt of a grievance or complaint, the Secretary shall refer it to the Committee for the
sport involved or, in the case of more generalized grievances or complaints, to the Executive
dra version. vong of updated bylaws to held at the AZ USATF TF meet on February 9, 2019
1/14/2019 2018 USATFAZ BYLAWS DRAFT - Google Docs
https://docs.google.com/document/d/1u4CoFpmUVKzknjAHCGsSTZcYbnlTmX0oJjZSyAvPH2o/edit?ts=5c384107 12/17
Board. Every effort will be made to resolve the grievance or complaint at the committee level
through informal means.
4) In the event that the member filing a grievance or complaint is not satisfied with the resolution of
the matter by informal methods, he may request a hearing, whereupon the President shall
promptly appoint a panel of at least three (3) members in good standing, of which one must be
an athlete over 18, none of whom shall have an interest in the subject matter of the grievance or
complaint, to hear evidence, making findings of fact, and adjudicate the issues raised. In the
event that a grievance is filed against the executive board the Associations Committee of USA
Track and Field will appoint the panel. The determination of the panel shall be final.
5) Fair notice and an opportunity for a hearing shall be accorded to any amateur athlete, coach,
trainer, manager, administrator, or official before this Association declares such individual
ineligible to participate in any amateur athletic competition.
6) At any hearing conducted pursuant to paragraph (d) of this Article, all interested parties shall
have the right to counsel, to present evidence in support or in opposition to the grievance or
complaint, to cross-examine witnesses, and to present such factual or legal claims as will
support their positions. The hearing panel shall make a summarized record of the proceedings.
The rules of evidence shall not be strictly enforced; instead, rules of evidence that are generally
accepted in administrative proceedings shall be applicable.
The hearing panel shall expeditiously conduct the hearing and report its findings of fact and
conclusions in writing to the Board and all interested parties.
 
ARTICLE 19
SUSPENSION AND EXPULSION
1) This Association, or its Board as its representative, shall have the power
2) To suspend for a definite or indefinite period, or
3) To expel a member, delegate, athlete, coach, manager; official or member of any committee who
by neglect or by conduct
a) Acts in a manner detrimental to the purposes or reputation of this Association, USATF and
amateur sports, or
b) Has violated any of the By-Laws or rules of this Association, USATF, USATF Code of Ethics
or (3) has violated the rules of amateurism as defined-by the IAAF.
4) In between meetings of USATF/AZ, the Board shall have the authority to exercise the powers
recognized in paragraph (a) of this Article.
5) For the same reasons stated in paragraph (a) of this Article, this Association shall have the
power to recommend to USATF that' a member, delegate, athlete, coach, manager, official, or
member of any committee be suspended or expelled provided that all the provisions of due
process as stated in these By-Laws have been met.
6) Before exercising its authority under this Article, this Association or the Board must notify, in
writing, the person or organization involved of any alleged infringement of rules or good conduct,
and in order to afford an opportunity to be heard in a swift and equitable manner.
7) On application for reinstatement to the Association by any person or organization suspended or
expelled, said application shall give in detail the reasons advanced for reinstatement, at which
time this Association may reinstate said person or organization.
 
ARTICLE 20
SANCTIONS FOR AMATEUR ATHLETIC COMPETITIONS
1) The sanctioning policy of this Association for amateur athletic competition in Athletics shall be in
accordance with Article 20 of the by-laws of USATF and as follows: If this Association does not
determine by clear and convincing evidence that holding or sponsoring an amateur athletic
competition would be detrimental to the best interest of the sport, this Association shall promptly
grant a sanction requested by an amateur sports organization or person:
2) To hold an amateur athletic competition, if such amateur sports organization or person
a) Pays to this Association any required sanctioning fee if such fee is reasonable and
nondiscriminatory;
b) Demonstrates that:
i) Appropriate measures have been taken to protect the amateur status of athletes who will
take part in the competition and to protect their eligibility to compete in amateur athletic
competition,
ii) Appropriate provision has been made for the validation of records which may be
established during the competition,
iii) Due regard has been given to amateur athletic requirements specifically applicable to the
competition,
iv) The competition will be conducted by qualified officials,
v) Proper medical supervision will be provided for athletes who will participate in the
competition, and
vi) Proper safety precautions have been taken to protect the personal welfare of the athletes
and spectators at the competition, and
c) Submits to this Association an audited or notarized financial report of similar events, if any,
conducted by the amateur sports organization, or person.
3) If a member of this Association proposes to sponsor an amateur athletic competition to be held
in the Association, and has certified in writing and demonstrated to this Association that it has
and will conform to the standards set forth in subsection (a), it shall, upon notifying this
Association or its designee in writing about such proposed competition, be entitled to a sanction
by this Association for such competition without further submission, subject to coordination of
scheduling of competitions through the appropriate Standing Sport Committee, unless this
Association determines, by clear and convincing evidence, that the competitions would be
detrimental to the best interests of the sport.
 
ARTICLE 21
FISCAL AND LEGAL MATTERS
1) The fiscal year of this Association shall be September 1 through August 31.
2) If requested, corporate fidelity bonds shall be obtained at the expense of this Association in a
form and amount approved by the Board, indemnifying this Association against losses
resulting from infidelity, defalcation or misappropriation by officers, employees, or agents of
funds, property or assets owned by or under the control of this Association.
3) The Board shall, from time to time as necessary, designate depositories for the funds,
property, and assets belonging to or under the control of this Association.
4) Funds on deposit in banks can be withdrawn only by voucher check upon the signature of the
Treasurer if that officer is bonded; if not bonded, upon signature of the Treasurer and any one
of the following officers: President or Secretary. Other assets or property of this Association
may be transferred from one depository to another by action of the Board.
5) The Board, effective at the beginning of each fiscal year, shall have the books and financial
records of this Association audited by the Budget and Audit Committee. This Committee may
employ the services of a Certified Public Accountant to audit said books and financial records
as directed by the Board. After completing the audit, a report shall be submitted to the Board,
and as soon thereafter as reasonably possible, a copy of such audit report shall be available
for each member of this Association before the next annual meeting.
6) All contracts, not in the ordinary course of affairs of this Association shall be examined and
approved for form by the Board of this Association prior to execution.
7) The contents of all contracts affecting Sport Committees shall, during their negotiation phase
be communicated to the appropriate committee.
8) Any indebtedness or liability must be authorized by a majority vote of the Board at a duly
convened meeting.
9) This Association shall not incur any indebtedness in excess of $5000.00 without affirmative
vote of a majority of the Board.
 
ARTICLE 22
EXEMPTION
The members, directors, officers and/or employees of this Association shall not be personally liable
for any debt of this Association, and the private property of the members, directors, officers, and/or
employees of this Association shall be forever exempt from its Association debts.
 
ARTICLE 23
INDEMNIFICATION
This Association shall indemnify any and all of its directors and officers, or former directors and
officers, against expenses incurred by them, including legal fees, or judgments of penalties rendered
or levied against any such person while acting within the scope of his authority as a director or officer
of this Association, provided that the Executive Board shall determine in good faith that such person
did not act, fail to act, or refuse to act willfully or with gross negligence or with fraudulent or criminal
intent in regard to the matter involved in the action, and provided further that the Board shall have
the right to refuse indemnification as to expenses in any instance in which the person to whom
indemnification would otherwise have been applicable shall have incurred expenses without
approval by the Board which are excessive and unreasonable in the circumstances and are so
determined by the Board, and as to expenses, judgments or penalties in any instance in which such
person shall have refused unreasonably to permit this Association, at its own expense and through
counsel of its own choosing, to defend him or her in the action or to compromise and settle it.
 
ARTICLE 24
CONFLICT OF INTEREST
Any individual representing this Association, or who has a financial arrangement with this
Association, or is a member of any of its committees, shall not participate in the evaluation or
approval of a contract with a supplier to furnish goods or any party to provide services to this
Association or any of its committees, if that individual directly or indirectly benefits, financially or
otherwise, receives any form of compensation from, or has any interest in any supplier or party
under consideration. Each individual referred to in the fist sentence of this Article shall, upon learning
that this Association or any of its member committees is proposing to enter into an arrangement in
which he or she has a financial interest as aforesaid, promptly notify the President or Secretary in
writing of the existence of such interest, and the President or Secretary, in turn, shall disclose such
interest to those Association bodies involved in considering entry into the arrangement. In the event
of a violation of this provision, this Association shall have the right to recover such benefit or
payment and to void the contract or transaction.
 
ARTICLE 25
AMENDMENTS
1) These by-laws may be amended at any meeting of this Association by a two-thirds vote of those
delegates present and voting, provided notice of the proposed amendment has been submitted
in writing to the members of this Association at least thirty (30) says prior to the meeting.
2) Amendments to these by-laws must be submitted to the Chairman of the Law & Legislation
Committee at least ninety (14) days prior to the meeting for proper review and submittal to the
members of this Association.
 
ARTICLE 26
SAVING CLAUSE
Failure of literal or complete compliance with provisions of the by-laws in respect to dates and times
of notice, or the sending or receipt of the same, or errors in phraseology of notice of proposals,
which in the judgment of the members at meetings held do not cause substantial injury to the rights
of members, shall not invalidate the actions or proceedings of the members at any meeting.
 
ARTICLE 27
DISSOLUTION
In the event of dissolution of this Association, whether voluntary or involuntary, when and as
authorized by the affirmative vote of the active members given at such a meeting called for that
purpose, the Executive Board or such other person or persons so charged with the dissolution of this
Association, shall have the power to dispose of all assets of the Association in such a manner as to
benefit the sport of Athletics.
 
Appendix "A"
GUIDELINES FOR HEARING PANELISTS
After the Panel chair has consulted the parties to the dispute, the hearing panel members and any
witnesses, a date that is convenient to all parties should be set for the hearing. If documents will be
presented at the hearing by either party, a copy must be made for each panel member and for all
other parties to the hearing excluding witnesses.
Claimant’s/Petitioner’s Case
1) Petitioner has 5 minutes for opening statement.
2) Respondent has 5 minutes for opening statement.
3) Petitioner presents witnesses
a) Petitioner asks questions of witness, witness answers
b) Questions should be such that tells the story to Panel about the facts in dispute, for the
witness’ own knowledge
4) Respondent cross-examines the petitioner’s witness.
5) Panel members ask questions, if something is unclear to them.
6) Petitioner introduces any other documentary evidence provided to Panel. Panel Chair will label
documents for easy reference in Decision
Defendant’s/Respondent’s Case
1) Defendant has 5 minutes for opening statement.
2) Defendant has 5 minutes for opening statement.
3) Defendant presents witnesses
a) Defendant asks questions of witness, witness answers
b) Questions should be such that tells the story to Panel about the facts in dispute, for the
witness’ own knowledge
4) Petitioner cross-examines the defendant’s witness.
5) Panel members ask questions, if something is unclear to them.
6) Petitioner introduces any other documentary evidence provided to Panel. Panel Chair will label
documents for easy reference in Decision
Closing Statements
1. Defendant has 5 minutes for closing statement.
2. Petitioner has 5 minutes for closing statement.
Decision
The decision of the Panel must be rendered within fourteen (14) and prepared in writing to all
interested parties except witnesses.
 
Appendix "B"
Due Process Afforded an Athlete, Coach or Administrator
Before Declaring Ineligible
"No amateur sports organization is eligible to be recognized
nor is it eligible to continue to be recognized as a National
Governing Body unless it – provides…fair notice and
opportunity for a hearing to any amateur athlete, coach, Trainer,
manager, administrator, or official before declaring such
individual ineligible to participate;"
USOC Constitution, Article IV, Section 4 (C) (8 )
1) Notice of the specific charges or alleged violations in writing, and possible consequences if the
charges are to be found true.
2) Reasonable time between receipt of the notice of charges and the hearing within which to
prepare a defense;
3) The right to have the hearing conducted at such a time and place so as to make it practicable for
the person charged to attend;
4) A hearing before a disinterested and impartial body of fact finders;
5) The right to be assisted in the presentation of one’s case at the hearing, including the assistance
of legal counsel, if desired
6) The right to call witnesses and present oral and written evidence and argument;
7) The right to confront and cross-examine adverse witnesses;
8) The right to have a record made of the hearing if desired;
9) A written decision, with reasons therefore, based solely on the evidence of record, handed down
in a timely fashion;
10) Written notice of appeal procedures, if the decision is averse to the person charged, and prompt
and fair adjudication of the appeal.
 

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